Personalize SharePoint command bar with Json

The problem

In many companies data must be managed only through a specific process (for example via custom PowerAutomate flow) and allowing users, for example, to 𝗳𝗿𝗲𝗲𝗹𝘆 create items in a list can 𝗲𝗮𝘀𝗶𝗹𝘆 𝗯𝗿𝗲𝗮𝗸 𝘁𝗵𝗮𝘁 𝗽𝗿𝗼𝗰𝗲𝘀𝘀.

What to do?

You can manage this scenario with complex solutions, sure, but I think sometimes small declarative customizations can significantly improve governance and user behavior without complexity.

In this case with SharePoint you can easily: • Hide specific commands • Change the label of a command • Reorder commands in the bar • And more

📄 Here the Microsoft documentation: https://learn.microsoft.com/en-us/sharepoint/dev/declarative-customization/view-commandbar-formatting

How to?

Below an example of how to hides the “𝗡𝗲𝘄”, “𝗘𝗱𝗶𝘁 𝗶𝗻 𝗴𝗿𝗶𝗱 𝘃𝗶𝗲𝘄”, and “𝗦𝗵𝗮𝗿𝗲” commands in a SharePoint list by formatting a specific view (for example, the “All Items” view).

{
  "commandBarProps": {
    "commands": [
      {
        "key": "new",
        "hide": true
      },
      {
        "key": "editInGridView",
        "hide": true
      },
      {
        "key": "share",
        "hide": true
      }
    ]
  }
}

Conclusion

𝗧𝗵𝗶𝘀 𝗶𝘀 𝗼𝗻𝗹𝘆 𝗮 𝘂𝘀𝗲𝗿 𝗶𝗻𝘁𝗲𝗿𝗳𝗮𝗰𝗲 𝗰𝘂𝘀𝘁𝗼𝗺𝗶𝘇𝗮𝘁𝗶𝗼𝗻. Ensure that users do not have permissions to create custom views as they could otherwise bypass these UI restrictions. In a document library context, for example, hiding the “New” button does not fully prevent file creation since users can still add files via drag & drop.

In a SharePoint list context where drag & drop is not supported this approach becomes a 𝗹𝗼𝘄-𝗰𝗼𝘀𝘁, 𝗹𝗼𝘄-𝗶𝗺𝗽𝗮𝗰𝘁, 𝗵𝗶𝗴𝗵-𝘃𝗮𝗹𝘂𝗲 solution.

LinkedIn relative post

https://www.linkedin.com/posts/federicotosetto_sharepoint-powerautomate-sharepoint-activity-7411447348297502720-J2gv?utm_source=share&utm_medium=member_desktop&rcm=ACoAACKJlEABegKcSpQKizAvOzyH46f6JvcIZbM